How to Add and Manage a Calendar Event

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July 23, 2026
Frankie

Parents can add events to the Family Calendar.

An event should tell the family:

What is happening
When it starts
When it ends
Where it happens
Who needs to know
What reminder is useful

Children can see events shared with them, but only parents create or edit events.

Quick Start

Open the Family Calendar.
Create a new event.
Add the event name.
Choose start and end date and time.
Add the family member or members.
Add location and notes if useful.
Add a reminder.
Save and check the Calendar.

Exact button placement should be verified.

Add a Clear Name

Use a name the family understands.

Good examples:

Maya soccer practice
Dentist appointment
Family game night
School open house
Dinner with grandparents

Avoid vague names:

Event
Appointment
Important
Family thing

The Calendar does not use event colors or categories, so the name should carry the meaning.

Set Start and End Date and Time

Events require start and end timing.

There is no all-day option.

For a full-day activity, use a practical start and end time and explain the details in Notes.

Check:

Correct date
AM or PM
Start before end
Time zone when traveling
Enough travel time

Choose the Family Members

An event can be visible to:

The whole family
One member
Selected members

Choose only the people who need the event.

Example:

Event: Orthodontist appointment
Members: Ava and one parent

Event: Family movie night
Members: Whole family

Add a Location

Use Location for:

Address
School
Practice field
Clinic
Restaurant
Meeting place

Keep the text simple.

Confirm whether the current app links the location to a map before saying that it does.

Add Notes

Use Notes for information such as:

What to bring
Contact person
Pickup plan
Clothing needed
Parking details
Confirmation number

Avoid placing private information where more family members can see it than necessary.

Add a Reminder

Choose a reminder that gives the family time to act.

Examples:

10 minutes before a video call
30 minutes before practice
One hour before an appointment

Events do not support separate parent and child reminders for the same event.

Use the member visibility and one practical reminder.

Review the Saved Event

After saving, confirm:

Name
Start and end
Family members
Location
Notes
Reminder
Recurrence, if any
Google Calendar source, where relevant

Check the event from the normal Calendar view.

Edit an Event

Edit when:

Time changes
Location changes
Notes change
Members change
Reminder changes
The event name needs clarity

For a recurring event, choose:

This and future
Full series

One occurrence cannot be edited alone.

Delete an Event

Delete when:

The event is canceled
It was created by mistake
It is a duplicate
The full recurring series ended

For recurring events, confirm whether the deletion applies to this-and-future or the full series.

Review the warning before saving.

Example

Event: Soccer practice
Start: Tuesday, 5:30 PM
End: Tuesday, 6:45 PM
Members: Maya and Parent
Location: Community field
Notes: Bring water and blue jersey
Reminder: 30 minutes before

This gives the family enough information without creating a long event record.

Common Problems

The wrong child sees the event

Check the selected members.

The event time is wrong

Check date, AM/PM, and end time.

The event appears twice

Check Google Calendar sync and recurring settings.

A child cannot edit the event

That is expected. Only parents create or edit events.

The family needs an all-day event

Use a start and end time because all-day is not currently supported.

Common Questions

Can an event include selected family members?

Yes.

Can it include a location?

Yes.

Can it include notes?

Yes.

Can it use a category or color?

No.

Can the child add an event?

No.

Best First Action

Add one real event happening this week.

Share it with the correct members, add one useful reminder, and check it in the Calendar.